A follow-up email after an application is an essential tool for job seekers. This professional communication showcases the applicant’s interest and enthusiasm for the position. A well-structured template can help candidates effectively convey their appreciation for the opportunity. Personalizing the email increases the likelihood of a positive response from hiring managers.
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The Best Structure for a Follow-Up Email After Job Application
So, you’ve sent out your job application, and now you’re probably wondering what to do next. A follow-up email is a great way to show your interest and remind the employer about your application. But how do you craft one that’s both professional and friendly? Let’s break it down step-by-step!
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1. Subject Line
The subject line of your email is like the opening line of a book—it sets the tone and grabs attention. Keep it clear and straightforward. Here are a few examples:
- Follow-Up on My Application – [Your Name]
- Checking In: Application for [Job Title]
- Following Up: [Job Title] Position
2. Greeting
This part is pretty easy. Always start with a friendly greeting, addressing the person you’re writing to by name if you can. If you know the hiring manager’s name, use it!
| Examples |
|---|
| Hi [Hiring Manager’s Name], |
| Hello [Mr./Ms. Last Name], |
| Dear [Team/Department Name], |
3. Introduction
Kick off your email with a brief introduction. Remind them who you are and mention the position you applied for. Keep this part short and to the point.
For example: I hope you’re doing well! I’m writing to follow up on my application for the [Job Title] position I submitted on [date].
4. Express Enthusiasm
Show your excitement about the job and the company. This isn’t just a formality; it helps to bolster your chances of getting noticed.
- Share a specific aspect of the job or company that excites you.
- Mention any recent news or achievements about the company that you like.
For example: I’m really excited about the opportunity to work with [specific project or value of the company], as I believe my skills in [relevant skills] could really contribute to your team.
5. Briefly Reiterate Your Qualifications
Next, take a quick moment to highlight why you’re a great fit for the position. You don’t need to rewrite your resume; just a sentence or two will do.
Example: With my background in [relevant experience or skills], I’m confident that I can bring value to your team.
6. Encourage Further Communication
It’s great to express your interest, but you also want to invite further conversation. A polite prompt can go a long way!
You might say something like: If there’s any further information I can provide, please let me know. I’d love to chat more about how I can contribute to your team!
7. Closing
Wrap it up on a friendly note. Thank them for their time, and express that you look forward to hearing back. Make sure to sign off professionally.
| Examples |
|---|
| Thank you for considering my application. I look forward to your reply! |
| Thanks for your time, and I hope to speak with you soon! |
End with a simple “Best” or “Sincerely,” followed by your name, and don’t forget to include your contact information right below your name!
Follow-Up Email Samples After Job Application
Follow-Up for a Job Application Status
Subject: Follow-Up on Job Application for [Position Title]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I am writing to follow up on my application for the [Position Title] role that I submitted on [Submission Date]. I remain very enthusiastic about the opportunity to join [Company Name] and contribute to your team.
If possible, I would appreciate any updates regarding the status of my application. Thank you for your time, and I look forward to hearing from you soon.
Best regards,
[Your Name]
[Your Contact Information]
Follow-Up After an Interview
Subject: Thank You for the Opportunity
Dear [Interviewer’s Name],
I hope you are doing well. I wanted to take a moment to thank you for the opportunity to interview for the [Position Title] position on [Date of Interview]. I enjoyed our conversation and learning more about the exciting work at [Company Name].
I remain very interested in the position and am eager to contribute to your team. Please let me know if there have been any updates regarding my candidacy.
Thank you once again for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
Follow-Up for a Lack of Response
Subject: Checking In on My Application for [Position Title]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I wanted to reach out to follow up on my application for the [Position Title] role submitted on [Submission Date]. I understand that hiring processes can be lengthy, but I thought I’d check in as I am very eager to learn about any progress regarding my application.
Thank you for considering my application. I look forward to any updates you may have.
Warm regards,
[Your Name]
[Your Contact Information]
Follow-Up After a Networking Event
Subject: Great Meeting You at [Event Name]
Dear [Contact’s Name],
I hope you’re doing well! I wanted to thank you for the engaging conversation we had at [Event Name] about opportunities at [Company Name]. I’m very interested in the potential role we discussed.
If you have any updates regarding the position or the hiring process, I would greatly appreciate it. Thank you again for your time and insights!
Best,
[Your Name]
[Your Contact Information]
Follow-Up After a Job Offer Rejection
Subject: Thank You for the Opportunity
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to express my sincere gratitude for considering my application for the [Position Title] role. While I am disappointed to learn that I was not selected, I appreciate the opportunity to interview and learn more about [Company Name].
If possible, I would welcome any feedback you could provide about my application or interview. I hope to stay connected, as I admire your organization and would love the chance to collaborate in the future.
Thank you once again.
Best wishes,
[Your Name]
[Your Contact Information]
Follow-Up for a Referral
Subject: Seeking Your Guidance on My Application
Dear [Referrer’s Name],
I hope you’re doing well! I’m reaching out to provide an update on my application for the [Position Title] at [Company Name], for which you kindly referred me. I submitted my application on [Submission Date] and wanted to ask if you might have any insights or suggestions as I await their response.
Thank you for supporting my application; I truly appreciate it!
Kind regards,
[Your Name]
[Your Contact Information]
Follow-Up After Applying for Multiple Positions
Subject: Following Up on My Applications
Dear [Hiring Manager’s Name],
I hope this email finds you well. I wanted to follow up on the various applications I submitted for [Position Titles] at [Company Name]. I am excited about the potential opportunities to contribute to your team and would love to know if there are any updates on my applications.
Thank you for considering my candidacies. I look forward to hearing from you soon!
Best regards,
[Your Name]
[Your Contact Information]
How can a follow-up email after an application increase my chances of getting an interview?
A follow-up email after an application serves multiple purposes. It reinforces your interest in the position and helps you stand out among other candidates. This type of email provides a chance to reiterate your qualifications and express gratitude for the opportunity to apply. It can also serve as a gentle reminder to the hiring manager about your application. When you send a follow-up email, you demonstrate professionalism and initiative, traits valued by employers. Ultimately, this communication can enhance your visibility within the hiring process, making it more likely that you will be considered for an interview.
What key components should be included in a follow-up email after an application?
A follow-up email after an application should include several key components. First, it should contain a clear subject line that indicates the purpose of the email, such as “Follow-Up on Job Application for [Position Name].” Second, the email should begin with a polite greeting that addresses the hiring manager by name, if possible. Third, the body of the email should express appreciation for the opportunity to apply, mention the specific position, and briefly highlight relevant qualifications. Fourth, the email should include a request for any updates regarding the hiring process. Finally, the email should end with a courteous closing and your contact information. These components work together to create a professional and effective follow-up email.
When is the best time to send a follow-up email after submitting a job application?
The best time to send a follow-up email after submitting a job application is typically one to two weeks post-application submission. This timeline allows adequate time for the hiring team to review applications without appearing impatient. Sending the email too soon may come off as pushy, while waiting too long may result in missed opportunities. Timing is crucial; it shows that you are eager but respectful of the hiring process. In some cases, job postings may specify a timeline for interviews, and it’s prudent to adhere to that guidance. Ultimately, choosing the right timing for your follow-up email can positively impact your candidacy.
What tone should I use in my follow-up email after a job application?
The tone of a follow-up email after a job application should be professional and courteous. It should convey enthusiasm for the position while remaining respectful of the hiring manager’s time. Use a friendly but formal tone that reflects your personality and aligns with the company culture. Avoid casual language and slang to maintain professionalism. Expressing gratitude for the opportunity to apply and acknowledging any previous communication can enhance the email’s tone. Striking the right balance between professionalism and warmth can create a positive impression, making you a more memorable candidate.
Thanks for sticking around to explore our follow-up email template for after your job application! We hope you found it helpful and feel more confident in crafting that perfect message to check in. Remember, a little nudge can go a long way in making a lasting impression. Feel free to swing by again for more tips and tricks on navigating the job market. Good luck out there, and until next time, happy job hunting!
