Crafting a follow-up email after sending a CV is a crucial step in the job application process. This email serves as a reminder to recruiters about your interest in the position and highlights your professionalism. An effective follow-up email typically includes a brief thank you, an expression of enthusiasm for the role, and a polite inquiry regarding the hiring timeline. Sending this email within a week of submission can significantly increase your chances of standing out among other candidates.
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The Best Structure for a Follow-Up Email After Sending Your CV
So, you’ve sent out your CV to a potential employer—great job! But now what? Following up is a crucial step in the job application process. It shows your enthusiasm and keeps your name fresh in the employer’s mind. Let’s break down the best structure for that follow-up email.
1. Choose the Right Timing
Timing is everything. Sending your follow-up email too soon can come across as pushy, while waiting too long might make you seem disinterested. Generally, aim to follow up:
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- **One week after sending your CV:** This gives them time to review applications.
- **Avoid following up on weekends or holidays:** Email traffic is lower then, and your message might get overlooked.
2. Subject Line Matters
Your subject line can make or break your email. Keep it simple and relevant. Here are some examples:
| Subject Line | Why It Works |
|---|---|
| Follow-Up on My Application for [Job Title] | Direct and to the point, indicates exactly what the email is about. |
| Checking In: [Your Name] – [Job Title] | Includes your name which helps in recognition. |
| Enthusiastic About the [Job Title] Position | Shows passion and positivity. |
3. Start with a Polite Greeting
Always begin with a friendly opener. If you know the name of the person you’re contacting, use it! A simple “Hi [Name],” works well. If not, a generic “Hello” is fine.
4. Express Gratitude
Thank them for considering your application. A little gratitude goes a long way, and it sets a positive tone for the rest of your email.
5. Mention Your Application
Get straight to the point—reference the position you applied for and remind them of your CV. Here’s a simple way to phrase it:
“I wanted to follow up regarding my application for the [Job Title] position I submitted on [date]. I’m really excited about the opportunity to join your team!”
6. Briefly Reiterate Your Qualifications
This is your chance to remind them why you’re a great fit. Keep it brief—a couple of sentences is plenty. Highlight any key skills or experiences that relate to the job:
- **Relevant Experience:** “I have [X years] of experience in [relevant field].”
- **Unique Skills:** “My background in [specific skill] sets me apart.”
7. Invite for Further Discussion
Let them know you’re open to discussing your application. A good way to say this is:
“I would love the chance to discuss how my background and skills can contribute to your team. Please let me know if there’s any further information I can provide.”
8. End with a Warm Closing
Wrap up with a friendly closing statement. Use something like:
“Thank you for your time and consideration. I hope to hear from you soon!”
9. Sign Off Neatly
Choose a professional sign-off that matches the tone of your email. Here are a couple of options:
- **Best regards,**
- **Sincerely,**
- **Cheers,** (if you want to keep it casual)
10. Proofread Before Sending
Before you hit send, give your email a once-over. Check for spelling mistakes and ensure your message is clear. First impressions count!
Follow-Up Email Samples After Sending CV
1. Following Up After Submitting Your CV
Subject: Following Up on My Job Application
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to follow up regarding the CV I submitted on [date] for the [Job Title] position at [Company Name]. I am very enthusiastic about the opportunity to join your team and contribute to your projects.
I would greatly appreciate any updates you may have regarding my application status.
Thank you for your time, and I look forward to your response.
Best regards,
[Your Name]
[Your LinkedIn Profile or Contact Number]
2. Expressing Continued Interest
Subject: Re: Job Application – [Your Name]
Dear [Hiring Manager’s Name],
I hope you are doing well. I wanted to reach out again as I remain very interested in the [Job Title] position I applied for on [date]. After researching more about [Company Name], I am even more convinced that my skills would be a great fit.
- My experience with [specific skill or experience]
- My passion for [industry or area related to the job]
- My commitment to [company’s mission or value]
I would love to discuss my application further or learn about any updates regarding the hiring process. Thank you for considering my application!
Warm regards,
[Your Name]
[Your LinkedIn Profile or Contact Number]
3. Providing Additional Information
Subject: Additional Information Regarding My Application
Dear [Hiring Manager’s Name],
I hope you’re having a great day! I wanted to follow up on my application for the [Job Title] position submitted on [date]. I realized that I omitted [specific detail or experience] that I believe aligns perfectly with your needs.
If it’s not too much trouble, I would be happy to share more details about this experience or discuss how I can contribute to your team.
Thank you for your attention. I hope to hear back from you soon!
Sincerely,
[Your Name]
[Your LinkedIn Profile or Contact Number]
4. Checking In on Application Timeline
Subject: Inquiry on Hiring Timeline for [Job Title]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I wanted to check in regarding my application for the [Job Title] role, which I submitted on [date]. Could you please share any updates on the hiring timeline? I am eager to know more about the opportunity to join [Company Name].
Thank you for your time. I look forward to your reply!
Best wishes,
[Your Name]
[Your LinkedIn Profile or Contact Number]
5. Requesting a Coffee Chat
Subject: Potential Coffee Chat – [Job Title] Position
Dear [Hiring Manager’s Name],
I hope you are doing well. As I await feedback on my CV for the [Job Title] role I submitted on [date], I thought it might be a great opportunity to connect over coffee (virtually or in-person) to learn more about [Company Name] and the team culture.
Would you be open to a brief chat? I would genuinely appreciate any insights you could share. Thank you for considering my request!
All the best,
[Your Name]
[Your LinkedIn Profile or Contact Number]
6. After Attending an Interview
Subject: Thank You for the Opportunity
Dear [Hiring Manager’s Name],
Thank you for the opportunity to interview for the [Job Title] position on [date]. I enjoyed our conversation and learning more about [Company Name].
I wanted to follow up to see if there have been any updates regarding my application status. I am very excited about the possibility of joining the team!
Thank you once again for your time and consideration.
Best regards,
[Your Name]
[Your LinkedIn Profile or Contact Number]
7. Clarifying Experience Discussion
Subject: Clarification Regarding My CV
Dear [Hiring Manager’s Name],
I hope this email finds you well. After submitting my CV for the [Job Title] position on [date], I wanted to clarify a particular experience that I believe is highly relevant.
During our previous communication, I may not have highlighted my experience with [specific project or skill]. I think this qualifies me excellently for the role, and I would love the opportunity to discuss it further.
Thanks for considering my application, and I hope to hear back from you soon!
Sincerely,
[Your Name]
[Your LinkedIn Profile or Contact Number]
What are the key elements to include in a follow-up email after sending a CV?
A follow-up email after sending a CV should include several key elements. First, it should contain a polite greeting to the recipient, establishing a professional tone. Next, the body of the email should express gratitude for the opportunity to apply for the position, reflecting appreciation for the employer’s time. Additionally, the email should reference the specific position for which the CV was submitted, ensuring clarity. Following this, the sender should briefly reiterate their interest in the role and highlight relevant skills that make them a suitable candidate. Finally, the email should include a courteous closing statement, inviting the recipient to reach out for any further information and expressing eagerness for a potential reply.
When is the appropriate time to send a follow-up email after submitting a CV?
The appropriate time to send a follow-up email after submitting a CV is generally one to two weeks after the initial submission. This timeframe provides the employer with adequate time to review applications while demonstrating the candidate’s proactive attitude. If the job posting specifies a timeline for the hiring process, the follow-up should be aligned with that information. Candidates should avoid sending follow-ups too early to prevent coming across as impatient. Additionally, a follow-up should be sent if the candidate has not received any communication after the specified period indicated in the job listing, showing continued interest in the position.
How should the tone and style of a follow-up email be constructed after sending a CV?
The tone and style of a follow-up email after sending a CV should be professional and courteous. The email should maintain a formal tone, using standard greetings and closings to reflect respect for the recipient’s position. The language should be clear and concise, avoiding overly casual phrases or slang. Additionally, the email should convey enthusiasm for the opportunity while remaining respectful of the employer’s time and hiring process. A balanced tone that expresses genuine interest yet professionalism can strengthen the candidate’s image and reinforce their suitability for the role.
Thanks for hanging out with me while we explored the ins and outs of sending a follow-up email after your CV submission! Remember, it’s all about keeping that connection warm and expressing your enthusiasm for the role—even in a super casual way. I hope you found some tips that’ll help you stand out in a sea of applicants. Don’t be a stranger—swing by again for more helpful insights and advice. Good luck out there, and may your inbox always be full of good news!