Crafting an effective message to accompany your resume can significantly enhance your job application. A clear subject line should grab the hiring manager’s attention and give them a preview of your intent. A personalized introduction establishes a connection, demonstrating your genuine interest in the position. Including a brief summary of your qualifications highlights your suitability for the role, while expressing gratitude for their consideration leaves a positive impression. By thoughtfully combining these elements, you can create a compelling email that complements your resume and showcases your professionalism.
Source blog.kickresume.com
How to Structure Your Resume Submission Email
Sending a resume might seem straightforward, but there’s definitely an art to crafting the perfect email to accompany it. You want to create a good first impression. An organized and polished email can set you apart from the competition. Let’s dig into the best structure for writing your resume submission email.
1. Use a Clear Subject Line
The subject line is your first chance to grab the hiring manager’s attention. Make it specific and professional. Here are a few examples:
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- Application for Marketing Assistant – [Your Full Name]
- Resume Submission: Software Developer Position – [Your Full Name]
- Job Application: Graphic Designer – [Your Full Name]
2. Start with a Greeting
Keep it friendly but professional. If you know the hiring manager’s name, use it. If not, a simple “Dear Hiring Team” is perfectly acceptable.
3. Introduce Yourself
In this section, you want to briefly tell them who you are and what position you’re applying for. Here’s a basic template you can follow:
- Your name
- The position you’re applying for
- Where you found the job listing (if applicable)
For example:
“My name is Jane Doe, and I am excited to apply for the Marketing Assistant position I found on your company’s careers page.”
4. Briefly Highlight Your Qualifications
This is your chance to grab their interest! Mention a couple of key qualifications that make you a great fit for the job. Keep it short, just a couple of sentences or bullet points. Here’s a simple example:
- “I have over 3 years of experience in digital marketing.”
- “I’m skilled in social media management and content creation.”
5. Mention Your Attached Resume
Don’t forget to mention that you’ve attached your resume. A simple line will do, like:
“Please find my resume attached for your review.”
6. Closing Statement
This part should express your enthusiasm for the position and your hope for a response. Something like:
“I look forward to the opportunity to discuss how I can contribute to your team!”
7. Use a Professional Sign-Off
Wrap it up neatly with a professional closing. A classic option is:
“Best regards,”
[Your Full Name]
[Your Phone Number]
[Your LinkedIn profile or personal website, if relevant]
8. Example of a Full Email Structure
| Section | Example |
|---|---|
| Subject Line | Application for Marketing Assistant – Jane Doe |
| Greeting | Dear Hiring Team, |
| Introduction | My name is Jane Doe, and I am excited to apply for the Marketing Assistant position I found on your company’s careers page. |
| Qualifications |
|
| Resume Mention | Please find my resume attached for your review. |
| Closing Statement | I look forward to the opportunity to discuss how I can contribute to your team! |
| Sign-Off | Best regards, Jane Doe (123) 456-7890 linkedin.com/in/janedoe |
Crafting the Perfect Resume Submission Email
1. Applying for a Job Opening
Dear [Hiring Manager’s Name],
I hope this message finds you well. I am excited to submit my resume for the [Job Title] position listed on [where you found the job posting]. With [X years] of experience in [Your Industry/Field] and a strong skill set in [Your Key Skills], I am eager to contribute to [Company Name]’s goals.
Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasms align with the needs of your team.
- Attached is my resume for your reference.
- Please let me know if you need any further information.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email]
2. Networking for Future Opportunities
Hi [Contact’s Name],
I hope you’re doing well! I am currently exploring new career opportunities in [Your Field/Industry] and would appreciate any advice or connections you might have. I have attached my resume for your reference and would love to hear your thoughts on how best to navigate this transition.
- I value your insights and any recommendations you could provide.
- Thanks for taking the time to help me during this period.
Warm regards,
[Your Name]
[Your Phone Number]
[Your Email]
3. Following Up After an Interview
Dear [Interviewer’s Name],
Thank you once again for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed our conversation and learning more about the team. I am writing to follow up on the status of my application and have attached my resume for your convenience.
- Please let me know if there are any updates regarding the hiring process.
- I’m very enthusiastic about the possibility of joining your team!
Best regards,
[Your Name]
[Your Phone Number]
[Your Email]
4. Requesting a Referral
Hi [Contact’s Name],
I hope this message finds you well! I’m reaching out to share that I’ve applied for the [Job Title] position at [Company Name]. Given your role there, I would greatly appreciate it if you could refer me to the hiring team. I’ve attached my resume for your reference.
- Your support would mean a lot to me.
- Thank you for considering my request!
Best wishes,
[Your Name]
[Your Phone Number]
[Your Email]
5. Sending a Revised Resume
Dear [Recipient’s Name],
I hope you are doing well. I wanted to follow up regarding my previous application for the [Job Title] position. I have updated my resume to better reflect my experiences and skills. Please find the revised version attached for your review.
- I appreciate your time and consideration of my application.
- Looking forward to any feedback you might have.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
6. Applying for an Internship
Dear [Hiring Manager’s Name],
I am a current student at [Your College/University] majoring in [Your Major] and am very interested in the [Internship Position] at [Company Name]. Attached is my resume, which outlines my coursework and relevant experiences. I am eager to apply my knowledge in a practical setting and would love the chance to contribute to your team.
- Thank you for considering my application.
- I look forward to hearing from you soon!
Best regards,
[Your Name]
[Your Phone Number]
[Your Email]
7. Connecting with a Recruiter
Hi [Recruiter’s Name],
I hope you are thriving! I am currently on the lookout for new opportunities in [Your Industry]. I’ve attached my resume for your consideration and would appreciate any guidance you might have or leads you could share.
- Thank you for your support in this process!
- Looking forward to connecting soon.
Warm regards,
[Your Name]
[Your Phone Number]
[Your Email]
What should you include in the cover letter that accompanies your resume?
When sending a resume, you should include a cover letter that introduces yourself. The cover letter should articulate your interest in the position. It must highlight relevant skills and experiences. A well-structured cover letter should address the hiring manager by name. Your cover letter should emphasize how your background aligns with the job requirements. You should express your enthusiasm for the opportunity. The cover letter must conclude with a call to action for an interview. Your contact information should be clearly displayed in the letter. A tailored cover letter enhances your chances of catching the employer’s attention.
How can you effectively format your email when sending a resume?
You should format your email professionally when sending a resume. The subject line must clearly state the purpose of the email. The email should start with a polite greeting to the recipient. Your message should be concise and to the point. You must briefly introduce yourself and explain your reason for writing. The email should indicate that your resume is attached for review. You should thank the recipient for their consideration. End your email with a professional closing and your contact information. Effective email formatting reflects your attention to detail and professionalism.
What tone should you use when writing a message to accompany your resume?
You should use a professional and courteous tone when writing a message to accompany your resume. The tone must convey confidence without being overly aggressive. You should maintain a level of formality appropriate for the industry. The message should reflect enthusiasm for the role and the company. You must avoid casual language or slang in your communication. Your tone should remain respectful and appreciative of the hiring manager’s time. A positive tone can enhance the impression you leave with the reader. Consistency in tone across your resume and accompanying message reinforces your professionalism.
So, there you have it! Crafting the perfect note to accompany your resume doesn’t have to be stressful. Just be yourself, keep it clear and friendly, and show a bit of personality. Thank you so much for stopping by and spending some time with us—your future self will thank you for putting in this effort! Don’t forget to come back for more tips and tricks to help you on your journey. Good luck out there, and we’ll see you again soon!