Crafting the right email message when sending your resume can significantly impact your chances of making a positive impression. The subject line should be concise and include the job title for clarity. A well-written body paragraph should address the hiring manager professionally and express your enthusiasm for the position. Including a brief introduction about yourself and your qualifications can engage the reader’s interest. Closing the email with a polite thank you and a statement of anticipation for a response shows professionalism and reinforces your interest in the opportunity.
Source blog.kickresume.com
How to Send Your Resume by Email: A Simple Guide
So, you’ve crafted the perfect resume and are ready to send it out. But how do you present that resume in an email? It’s not just about attaching your document; the email itself matters a lot! Let’s dive into the best way to structure your email when sending your resume.
1. Choose a Clear Subject Line
Your email subject is the first thing the recipient sees, so make it count! Be clear and concise. Here are some examples:
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- Application for [Job Title] – [Your Name]
- [Your Name] – Resume for [Job Title]
- Interest in [Job Title] Position
2. Use a Professional Email Address
Always send your resume from an email address that sounds professional. Ideally, it should include your name, like:
3. Start with a Warm Greeting
Address the person you’re emailing. If you know their name, use it! A friendly yet professional approach works best. Here’s how you might start:
- Dear [Hiring Manager’s Name],
- Hello [Hiring Manager’s Name],
- Hi [Hiring Manager’s Name],
4. Write a Short and Sweet Introduction
Your first few lines should explain why you’re reaching out. Mention the job you’re applying for and how you found out about it. Keep it brief—just a couple of sentences should do! For example:
I’m excited to apply for the [Job Title] position I saw on [Job Board/Company Website]. I believe my skills and experiences align well with what you’re looking for.
5. Highlight Your Attachments
Next, let them know you’ve attached your resume (and maybe a cover letter if you want to). You might say something like:
I’ve attached my resume for your review. You’ll find that I have a strong background in [Your Field/Expertise], which I believe would make me a great fit for your team.
6. Keep a Professional Tone
Even though you’re keeping things casual, maintain professionalism in your language. Avoid slang, emojis, and overly casual phrases. For example, stick to phrases like:
- Thank you for considering my application.
- I look forward to the opportunity to discuss this position further.
7. Wrap It Up with a Signature
End with a polite closing and include your contact details. Here’s a simple format:
- Best regards,
- Your Name
- Your Phone Number
- Your LinkedIn profile (if applicable)
8. An Example Email Structure
To give you a clearer picture, here’s a sample email structure:
| Section | Example |
|---|---|
| Subject | Application for Marketing Manager – John Doe |
| Greeting | Dear Ms. Smith, |
| Introduction | I’m excited to apply for the Marketing Manager position I found on LinkedIn. |
| Highlight Attachments | I’ve attached my resume for your review. |
| Closing Statement | Thank you for considering my application. I look forward to the opportunity to discuss this position further. |
| Signature | Best regards, John Doe (123) 456-7890 linkedin.com/in/johndoe |
Now you’re all set to send that email with confidence! Just remember to double-check your attachments before hitting send. Good luck!
Effective Email Templates for Sending Your Resume
Job Application – Direct Response
Subject: Application for [Job Title] – [Your Name]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. Attached is my resume for your consideration. I am excited about the opportunity to contribute to [Company Name] with my skills in [specific skill related to the job].
Thank you for considering my application. I look forward to the opportunity to discuss my candidacy further.
Sincerely,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile or Website, if applicable]
Referring a Friend for a Position
Subject: Referral for [Friend’s Name] – [Position Title]
Hi [Hiring Manager’s Name],
I hope you are doing well. I wanted to reach out to refer my talented friend, [Friend’s Name], for the [Position Title] at [Company Name]. Attached is [his/her/their] resume for your review.
[Friend’s Name] has [mention relevant experience or skills] that I believe would greatly benefit your team. Thank you for considering this recommendation!
Best regards,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile or Website, if applicable]
Follow-Up on Earlier Application
Subject: Follow-Up on [Job Title] Application – [Your Name]
Dear [Hiring Manager’s Name],
I hope you are doing well! I wanted to follow up regarding my application for the [Job Title] position submitted on [Date of Application]. I am still very interested in this opportunity and wanted to ensure that you have received my resume.
If you need any additional information, please do not hesitate to reach out. Thank you for your time!
Warm regards,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile or Website, if applicable]
Sending Updated Resume After Initial Application
Subject: Updated Resume for [Job Title] – [Your Name]
Hi [Hiring Manager’s Name],
I hope this message finds you well. I am reaching out to provide you with an updated version of my resume for the [Job Title] position. After our conversation on [the date of conversation], I realized I could better showcase my skills and experiences.
Please find the updated resume attached. Thank you for your consideration.
Best,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile or Website, if applicable]
Attaching Resume for Networking Purposes
Subject: Great to Connect! – [Your Name]
Hi [Contact’s Name],
It was a pleasure meeting you at [Event or Location]. I really enjoyed our conversation about [topic discussed]. As per our discussion, I am attaching my resume for your reference, as I am exploring new opportunities in [specific field or industry].
I appreciate any guidance or connections you can provide. Thank you!
Cheers,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile or Website, if applicable]
Resume Submission for Internship
Subject: Internship Application – [Your Name]
Dear [Hiring Manager’s Name/Internship Coordinator],
I am a [Your Year in School] student at [Your University] majoring in [Your Major], and I am excited to apply for the [Internship Position] at [Company Name]. I have attached my resume for your review.
This internship represents an invaluable opportunity to gain experience in [specific area related to the internship]. Thank you for considering my application, and I hope to discuss this opportunity soon.
Kind regards,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile or Website, if applicable]
Applying for a Position Through a Job Board
Subject: Application for [Job Title] – [Your Name]
Dear [Hiring Manager’s Name],
My name is [Your Name], and I am applying for the [Job Title] role I found on [Job Board Name]. I believe my experience in [your field/industry] makes me a strong candidate for this position. Please find my resume attached for your review.
I am enthusiastic about the possibility of working with [Company Name] and contributing to your team. Thank you for considering my application!
Best wishes,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile or Website, if applicable]
What Should You Include in the Email When Sending Your Resume?
When sending a resume by email, clarity and professionalism are essential. The email should include a concise subject line that indicates the purpose of your message. The subject line should contain your name and the position you are applying for. The greeting should address the recipient respectfully, using their title and last name, if known. The email body should start with a brief introduction, stating the position you are applying for. The email should mention the attached resume and any other documents, such as a cover letter. The conclusion should express gratitude for the opportunity and a willingness to discuss the application further. The closing statement should contain a polite sign-off, followed by your full name and contact information.
How Important is the Subject Line When Sending a Resume via Email?
The subject line is crucial when sending a resume via email. A clear subject line provides immediate context for the recipient. It should include your name and the job title to ensure it stands out in a crowded inbox. An informative subject line aids in quick identification and prioritization of your email. It helps the recruiter or hiring manager categorize your message accurately. A well-composed subject line reflects your professionalism and attention to detail. A straightforward subject line can increase the chances of your email being opened in a timely manner. The use of relevant keywords in the subject line can also enhance visibility in search functions used by recruiters.
What Tone Should You Use in Your Email When Applying for a Job?
The tone of your email when applying for a job should be professional yet approachable. A formal tone demonstrates respect for the recipient and the application process. The language should be polite and free of slang or overly casual phrases. Clear and concise sentences convey your message effectively without unnecessary embellishments. An enthusiastic tone can express your interest in the position while maintaining professionalism. The email should reflect confidence in your qualifications without appearing overly self-promotional. Using a respectful tone can create a positive impression on the recipient and make you stand out as a candidate.
Why is it Important to Attach Your Resume and Cover Letter in the Email?
Attaching your resume and cover letter is vital for several reasons. These documents provide essential details about your qualifications, skills, and experience. By including these attachments, you emphasize your preparedness and serious intent regarding the application process. The attached resume and cover letter offer a comprehensive picture of your professional background for the recipient. Providing these documents in a common format, such as PDF, ensures accessibility for the hiring manager or recruiter. Including both attachments allows you to showcase your suitability for the position in a structured manner. Failing to attach these documents can result in missed opportunities and reflect badly on your attention to detail.
And there you have it! Crafting the perfect email to accompany your resume isn’t as daunting as it may seem. Just keep it friendly, straightforward, and professional, and you’ll be well on your way to making a great impression. Thanks for hanging out with us and reading this guide—hope you found it helpful! Make sure to drop by again soon for more tips and tricks to ace your job search. Good luck out there!